Writing an RFP for Acquisitions

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  • Description
  • Table of Contents
  • About the Authors

You may not know what a request for proposal (RFP) consists of, much less how to prepare one. You may have heard colleagues complain that their RFP took an incredible amount of time and effort. The vendor selection process can be intricate, involving institutional requirements, large financial commitments and considerable staff time.

Writing RFPs for Acquisitions discusses the advantages and disadvantages of writing an RFP and guides librarians through the process of planning and organizing and writing an RFP in order to select a vendor to use for acquiring materials. General enough to help with RFPs that acquisitions specialists handle nowadays, such as for ILS or e-resource management tools. This guide provides information on all stages of the process

  • writing the proposal
  • evaluating responses
  • awarding the contract
  • implementation
  • Appendixes contain helpful sample RFPs address specifics of approval plans and serials vendors, a timeline, evaluation criteria, a glossary of terms, a bibliography and a webography. With proper planning and organization, you can create (in a reasonable amount of time) a successful RFP, which may even help you improve your library's operations in important ways.

    Chapter 1. Overview & Introduction
    An Overview
    What is Competitive Procurement?
    What is an RFP?
    Advantages and Disadvantages of the RFP Process

    Chapter 2. Planning
    Constructing a Timeline
    Selecting an RFP Task Force
    Meeting with the Purchasing Agent
    Contact with vendors
    Purchasing department requirements for RFPs

    Frances C. Wilkinson

    Frances C Wilkinson is the Deputy Dean of University Libraries and a Professor of Librarianship at the University of New Mexico. She is the author of numerous books and articles and has given presentations at conferences. She is active in the American Library Association (ALA) and the North American Serials Interest Group (NASIG) and received the prestigious ALA-ALCTS Leadership in Library Acquisitions Award in 2000.

    Linda K. Lewis

    Linda K. Lewis is the Coordinator of Collection Development for University Libraries and a Professor of Librarianship at the University of New Mexico. She is the author of two books and several articles. She has over 30 years in the library profession.