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Disaster Response and Planning for Libraries, Second Edition
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| Miriam B. Kahn |
| Item Number: 978-0-8389-0837-2 |
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| Publisher: ALA Editions |
| Price: $55.00 |
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160 pages
8.5" x 11"
Softcover
ISBN-13: 978-0-8389-0837-2
Year Published: 2003
Fire, water, mold, construction problems, power-outages—these unexpected mishaps can not only bring services to a grinding halt but can also destroy collections. How can you prepare for the unexpected? Offering quick and efficient protocols, disaster response expert Miriam Kahn comes to the rescue with a timely update of the best step-by-step, how-to guide for preparing and responding to all types of library disasters.
The completely revised second edition is the most thorough guide to preventing or responding to problems big and small. With up-to-date information on prevention equipment and materials, it also provides the latest information on preparing for technology recovery. One new case study on post-9/11 recovery and one mold scenario give real-life examples of what can happen and what to do. Kahn has packed this book with 43 reproducible checklists and forms and a comprehensive list of resources.
Easy to read and for all types and all sizes of libraries, Disaster Response and Planning for Libraries is a loaded toolbox that will be ready should disaster strike.
Table of Contents
Preface
Acknowledgments
Introduction
Arrangement and Purpose
Why Write a Disaster Response Plan?
What Is a Disaster Response Plan and Why Is It Important?
Disaster Response Planning in a Nutshell
What If the Disaster Happens Before You Have a Plan?
Section 1: Response
PHASE ONE
Responding to Notification of the Disaster
PHASE TWO
Assessing the Situation and Damage
PHASE THREE
Beginning to Rescue and Recover Collections
Call for Outside Assistance
Damage Assessment
Response to Different-Size Disasters
Dealing with the Media
Working with Contractors
Recovery Decisions and Priorities
Computers and Disaster Recovery
Different Methods of Drying Wet Materials
Emotional Issues
CASE STUDY
Fire in City Archives, Linkoping, Sweden
Section 2: Recovery; or, Resumption of Normal Operations
Making Decisions
Evaluating the Plan
Revising the Response Plan
Following Up
Dealing with the Next Disaster—Physical and Psychological Issues
CASE STUDY 2
A Whiff of Mold? No, It Can?t Be!
Section 3: Prevention
The Building Survey
Correcting and Preventing Fire and Safety Hazards
Indoor Air Quality and Sick Building Syndrome
Remote Storage Facilities
Backup Routines to Prevent Loss of Computer Data
Survey to Identify Vulnerable Collections
Construction and Renovation Projects
Outside Contacts
CASE STUDY 3
Renovation Disaster
Section 4: Planning
Elements of a Disaster Response Plan
Disaster Response Team
Roles and Responsibilities
Lists to Create and Update during the Planning Phase
Prioritization for Recovery
Planning for Small, Large, and Wide-Area Disasters
Planning for Damage to Computers and Automated Services
Technology
Insurance
Communications
When the Disaster Is Over
Telecommunications
Contacting Disaster Response Companies and Consultants
Training
CASE STUDY 4
Firsthand Experience during the Oklahoma City Bombing
Section 5: Response and Recovery Procedures
Basic Response Procedures
Packing Procedures for Books, Documents, Archives, and Office Files
Selecting a Drying Method—Dehumidification vs. Vacuum Freeze-Drying
Documents and Files In-house—Handling and Drying Methods
Books and Paper Files In-house—Handling and Drying Methods
Large Format Materials—Handling and Drying Methods
Modern Film-Based Materials 1950–Present—Handling and Drying Methods
Magnetic Tape—Handling and Drying Methods
Compact Discs (CDs) and DVDs—Handling and Drying Methods
Phonograph Records—Handling and Drying Methods
Works of Art on Canvas and Paper—Handling and Drying Methods
Mold
Ozone
Insects and Pests
CASE STUDY 5
Lessons to Learn By
Appendices
A Checklists and Forms
1. Elements of a Disaster Response Plan
2. Disaster Response Team Contact Information
3. Emergency Contact List—Services
4. Phase I Activate Plan—Gather Disaster Response Team
5. Phase II Assessment Phase—External Structural Damage
6. Phase II Assessment Phase—Internal Structural Damage
7. Phase II Assessment Phase—Contents and Furniture
8. Phase II Assessment Phase—Collections
9. Phase II Assessment Phase—Computers
10. Phase III—Rescue and Recovery Phase
11. Phase III—Rescue and Recovery Phase—Assignment of Disaster Response Team Responsibilities
12. Phase III—Rescue and Recovery Phase—Reallocation of Staff within Building
13. Phase III—Rescue and Recovery Phase Reallocation of Staff outside of Building
14. Phase III—Recovery Phase?
Returning to Normal
15. Phase III—Communications
16. Prioritization for Recovery Checklist
17. Vital and Permanent Records Checklist
18. Recovery Decisions and Priorities Checklist
19. Paper Records Recovery Decision Checklist
20. Clay-Coated Paper Recovery Decision Checklist
21. Books and Bound Materials Recovery Decision Checklist
22. Microforms Recovery Decision Checklist
23. Software and Data Recovery Decision Checklist
24. Computer Equipment Recovery Decision Checklist
25. Checklist for Determining Drying Method
26. Environmental Conditions for Air Drying Books and Paper Files Checklist
27. Current Suggested Temperature and Relative Humidity for Cultural Institutions
28. Cleaning Books Checklist
29. Checklist for When Materials Are Returned from the Contractor
30. Building Survey Checklist
31. Fire Extinguisher Information List
32. Remote Storage Facilities Checklist
33. Computer Backup Tape Storage Facilities Checklist
34. Telecommunications and Phone-Dependent Services Checklist
35. Computers and Data—Hardware Checklist
36. LANs and Servers Checklist
37. Modems Checklist
38. Printers Checklist
39. Battery Backup or UPS Checklist
40. Software Checklist
41. Backup Routines Checklist
42. Computer Backup Information Checklist
43. Online Services Access Checklist
B Associations, Organizations, and Companies
Bibliography
Index
About the Author
Miriam Kahn has specialized in preservation and disaster response since 1989. Her company, MBK Consulting, was founded in 1991 and provides preservation and disaster response services to all types of cultural institutions, corporations, and small to medium-sized businesses and disaster response companies. Kahn received her MLS from Queens college, CUNY and worked as preservation officer for the State library of Ohio, coordinator for online services at the I.D. Weeks Library at the University of South Dakota, and reference librarian at New York Public Library&150;Mid Manhattan Branch. In addition to her consulting business, she teaches workshops and seminars for librarians and archivists on a wide variety of topics including preservation and disaster response.
Reviews
“From Planning and preservation to response and recovery, here is a step-by-step process for development of a library disaster response plan in case of severe weather, fire, or other disasters. Essential reading, and well worth the price for checklists and forms alone.”
—Public Libraries
Praise for the previous edition:
"If your library doesn't already have a disaster plan, this book will give you enough adrenaline to start writing one. . . . Every library should buy a copy of this and keep it right next to the disaster plan. Invaluable."
—Library Journal |
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