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Creating a Local History Archive at Your Public Library
Faye Phillips
Item Number: 978-0-8389-1566-0
 
Publisher: ALA Editions
Price: $57.00
 
 
 
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176 pages
6" x 9"
Softcover
ISBN-13: 9780838915660
Year Published: 2018
AP Categories: A, C
Archival collections at public libraries present their own challenges distinct from other library materials, but they also offer the promise of unique connections between the library and its users, particularly when the archives relate to local history. Written by an archivist and librarian with hands-on experience in multiple archival and manuscripts repositories, this concise guidebook presents best practices for the acquisition, access, and care of local history materials in public libraries. Providing guidance on creating a new archive as well as reinvigorating an existing one, it addresses 
  • what makes for a successful local history collection, with real-life examples that can serve as models;
  • policies, planning, procedures, and day-to-day work involved with archival collections;
  • processing, from appraisal and legal transfer to arrangement and description;
  • maintenance of the collection, offering guidance on proper care, storage, security, and disaster prevention and recovery; and
  • continuing education for staff.
This book will help public librarians and archivists give their local history archive the care and attention it so richly deserves.
Table of Contents

Acknowledgments
Introduction


Chapter 1    Defining, Creating, and Developing a Local History Archive
The History of Local History
Scope and Formats of Materials
Mission Statements
Managing
  • Policies and Procedures
  • Planning
  • Staffing
  • Scenarios

Chapter 2    Collection Development Policies for a Local History Archive
Priorities and Limitations of the Local History Archive
Users/Patrons
Programs
Gift Policy
Deaccessioning Policy
Resource Sharing/Cooperative Policy
Policy Implementation and Review

Chapter 3    Acquiring and Making Local History Collections Accessible
Processing Step 1: Appraisal
  • Appraisal Theory
  • Organizational and Institutional Records
  • Personal Papers
  • To Accept or Not to Accept
  • Recap: Conducting an Appraisal, How to Do It
Processing Step 2: Legal Transfer
  • Deed of Gift
  • Organizational Agreement
  • Records Transmittal Form
  • Monetary Appraisals for Donors
  • Donor Requested Restrictions
  • Abandoned or Orphaned Collections    
  • Recap: Legal Transfer, How to Do It
Processing Step 3: Accessioning
  • Deaccessioning
  • Processing Plan
  • What’s in a Name?
  • Recap: Accessioning, How to Do It
Processing Step 4: Arrangement
  • Levels of Arrangement and Description
  • Recap: Arrangement, How to Do It
Processing Step 5: Description
  • Finding Aids
  • Digitization
  • Unknown Provenance
  • Recap: Description, How to Do It
Processing Step 6: Access
  • Access Policy
  • Utilizing the Online Public Access Catalog
  • Web Finding Aids
  • Copyright
  • Outreach
  • Reference Services
  • Recap: Access, How to Do It

Chapter 4    Care of a Local History Archive
Preservation
  • Digitization as Access and Preservation
Security
Disaster Awareness, Prevention, and Recovery
  • Conclusion
  • Bibliography
  • Index

About the Author

Faye Phillips
is the owner of V F Phillips Consulting specializing in library and archival services, local history research and publications, and appraisal. From 1986 to 2012 she was a librarian, archivist, administrator, and associate dean at the Louisiana State University Libraries in Baton Rouge. Her publications include works on local history, and the administration of archives and special collections. She has designed and taught courses on local history, archival practices, preservation and digital libraries.
 
 

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