Browse Our Categories



Creating a Local History Archive at Your Public Library
Faye Phillips
Item Number: 978-0-8389-1566-0
Publisher: ALA Editions
Price: $57.00
Email Friend
  Order Options:  
  Add To Cart  
  Add To Wish List  

176 pages
6" x 9"
ISBN-13: 9780838915660
Year Published: 2018
AP Categories: A, C
Archival collections at public libraries present their own challenges distinct from other library materials, but they also offer the promise of unique connections between the library and its users, particularly when the archives relate to local history. Written by an archivist and librarian with hands-on experience in multiple archival and manuscripts repositories, this concise guidebook presents best practices for the acquisition, access, and care of local history materials in public libraries. Providing guidance on creating a new archive as well as reinvigorating an existing one, it addresses 
  • what makes for a successful local history collection, with real-life examples that can serve as models;
  • policies, planning, procedures, and day-to-day work involved with archival collections;
  • processing, from appraisal and legal transfer to arrangement and description;
  • maintenance of the collection, offering guidance on proper care, storage, security, and disaster prevention and recovery; and
  • continuing education for staff.
This book will help public librarians and archivists give their local history archive the care and attention it so richly deserves.
Table of Contents


Chapter 1    Defining, Creating, and Developing a Local History Archive
The History of Local History
Scope and Formats of Materials
Mission Statements
  • Policies and Procedures
  • Planning
  • Staffing
  • Scenarios

Chapter 2    Collection Development Policies for a Local History Archive
Priorities and Limitations of the Local History Archive
Gift Policy
Deaccessioning Policy
Resource Sharing/Cooperative Policy
Policy Implementation and Review

Chapter 3    Acquiring and Making Local History Collections Accessible
Processing Step 1: Appraisal
  • Appraisal Theory
  • Organizational and Institutional Records
  • Personal Papers
  • To Accept or Not to Accept
  • Recap: Conducting an Appraisal, How to Do It
Processing Step 2: Legal Transfer
  • Deed of Gift
  • Organizational Agreement
  • Records Transmittal Form
  • Monetary Appraisals for Donors
  • Donor Requested Restrictions
  • Abandoned or Orphaned Collections    
  • Recap: Legal Transfer, How to Do It
Processing Step 3: Accessioning
  • Deaccessioning
  • Processing Plan
  • What’s in a Name?
  • Recap: Accessioning, How to Do It
Processing Step 4: Arrangement
  • Levels of Arrangement and Description
  • Recap: Arrangement, How to Do It
Processing Step 5: Description
  • Finding Aids
  • Digitization
  • Unknown Provenance
  • Recap: Description, How to Do It
Processing Step 6: Access
  • Access Policy
  • Utilizing the Online Public Access Catalog
  • Web Finding Aids
  • Copyright
  • Outreach
  • Reference Services
  • Recap: Access, How to Do It

Chapter 4    Care of a Local History Archive
  • Digitization as Access and Preservation
Disaster Awareness, Prevention, and Recovery
  • Conclusion
  • Bibliography
  • Index

About the Author

Faye Phillips
is the owner of V F Phillips Consulting specializing in library and archival services, local history research and publications, and appraisal. From 1986 to 2012 she was a librarian, archivist, administrator, and associate dean at the Louisiana State University Libraries in Baton Rouge. Her publications include works on local history, and the administration of archives and special collections. She has designed and taught courses on local history, archival practices, preservation and digital libraries.

  Also of interest:  
The Library’s Legal Answers for Meeting Rooms and Displays—eEditions e-book
Item Number:  978-0-8389-1440-3
Providing authoritative answers backed up with case citations for your trustees and attorneys, this e-book will ensure you feel confident serving your community while staying within the law.
Price: $25.00
Digitizing Your Collection: Public Library Success Stories
Item Number:  978-0-8389-1383-3
Many libraries across the country have found ways to create wonderful digital collections, and this book shows you how you can too.
Price: $55.00
Local History Reference Collections for Public Libraries
Item Number:  978-0-8389-1331-4
By using materials already in your library or easily available to you, creating a local history reference collection can be easier than you think, and this book shows you how.
Price: $57.00